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MEETEX 2020

9-11 March 2020

MEETEX is the first ever Croatian Meetings Industry B2B gathering, promising Flexible meeting slots, great inspiration speakers and a LOT of networking!

MEETEX‘ main objective is to promote Croatia, presenting the country’s destinations & MICE capabilities to international and domestic buyers 

Become a MEETEX Hosted Buyer and get the first-hand experience about plenty of Croatia’s qualities apart from already well know natural beauty, astonishing sea coast and warm people. Establish a personal contact with finest Croatia’s meeting professionals, some with 30+ years of experience, and learn about Croatia’s meeting infrastructure, which is growing fast and with style.

The Team behind MEETEX counts with serious experience in all segments of Meetings industry activities, from planning, organizing, supporting, hosting all the way to institutional destination marketing. They will do their very best to produce a great experience for both Exhibitors and Buyers, with a goal of improving the industry in general and gaining better positions for Croatia on all relevant charts.

HOSTED BUYER BENEFITS

  • Personal diary of appointments of your choice with Croatia’s key industry players
  • Network with industry professionals at different events
  • Enhance your knowledge through interesting lectures
  • Enjoy being hosted in Zagreb with complimentary flights*, transfers, 4/5* accommodation and all social gatherings (meals of course included) **
  • Have more human and less stressed meeting options
  • Receive dedicated support by meetex team before, during and after the event

* for European flights only up to the max value of 300 EUR

** travel and accommodation costs are covered only for foreign Hosted Buyers 

IN MEETEX YOU WILL MEET THE BEST OF CROATIA'S

  • PCO, DMC, Incentive and Event agencies
  • Conference and Meeting Venues
  • Hotels, Resorts and Spas
  • Meetings and Incentive Destinations
  • National and Local Tourist Organisations
  • Convention Bureaus
  • Corporate and Government Organisations
  • Technology providers, Transfer companies and other service providers
  • Selected Awarded Gourmet and Wine Products

Hosted Buyer Qualification Criteria

Size and frequency of events organised

Annual events budget

Level of purchasing / decision making authority

Locations of events organised

If applying with a colleague, do they have different areas of responsibility?

JOIN OUR HOSTED BUYERS GROUP

We will be welcoming up to 15 hosted buyers.

Click on the link below to begin your application. Please take the time to fill in the application form carefully. 

In the obligatory field “Have you been directioned to apply for Hosted Buyer status by one of the following agencies?” select IMPRESSIVE.

FAQ

Frequently asked questions

MEETEX 2020, 09-11.03.2020.

Tentative Program

Venue: The Westin Zagreb Hotel, Zagreb, Croatia

DAY 1
March 9, 2020 (Monday)
During the day
Arrival to Zagreb & Hosted Buyers transfers to hotels
16:00 – 18:30
Participants registration – The Westin Zagreb Hotel, Lobby
16:00 – 17:30
(Optional) Hotels site inspection – prearrangement with hotels representatives is required
16:00 – 17:30
(Optional) Zagreb Walking city tour
18:30 – 21:00
MEETEX Get Together Dinner – The Westin Zagreb Hotel, 17th Floor
21:00
Hosted buyers transfers (for those not staying in Westin Zagreb Hotel)
 
DAY 2
March 10, 2020 (Tuesday)
08:00 – 09:30
Participants registration – The Westin Zagreb Hotel, Lobby
08:30
Hosted buyers transfers (for those not staying in Westin Zagreb Hotel)
09:30 – 10:00
MEETEX 2020 Opening
10:00 – 11:00
B2B Meetings, Block 1, 4 x 15 minutes slots
11:00 – 11:10
Inspiration Minutes, Block 1
11:10 – 11:20
Refresh & Recharge Break
11:20 – 12:20
B2B Meetings, Block 2, 4 x 15 minutes slots
12:10 – 12:20
Inspiration Minutes, Block 2
12:20 – 12:30
Refresh & Recharge Break
12:30 – 13:15
B2B Meetings, Block 3, 3x 15 minutes slots
13:15 – 14:45
Lunch & Networking
13:15 – 13:30
(Optional) Relax & Meditate session (Room TBA)
14:45 – 15:00
Wakeup! Inspiration Minutes, Block 3
15:00 – 16:00
B2B Meetings, Block 4, 4 x 15 minutes slots
16:00 – 16:30
Free-float meetings (on spot arranged meetings)
16:45
Hosted buyers transfers (for those not staying in Westin Zagreb Hotel)
16:30 – 18:30
Free Time
18:30 – 20:00
MEETEX Networking Experience – Discover Zagreb in a Photo Hunt
20:00
MEETEX Theme Dinner
23:00
Hosted buyers transfers
23:30
Hosted buyers transfers
Permanent Coffee Point inside the main room open 08:30 -16:00, with fresh prepared coffee, tea, juices, Meetex water, cookies & bites

DAY 3
March 11, 2020 (Wednesday)
During the day
Departure for Zagreb Airport & Hosted Buyers transfers – please check your departure time transfers!
07:00 – 07:45
(Optional) Morning Run with Goran; starts from The Westin Zagreb Hotel
08:30 – 09:00
(Optional) Easy Morning Yoga Session (Room TBA)
08:45
Hosted buyers transfers (for those not staying in Westin Zagreb Hotel)
09:15 – 9:30
Good morning! Warm-up by our Keynote speaker
09:30 – 10:30
B2B Meetings, Block 5, 4 x 15 minutes slots
10:30 – 10:40
Inspiration Minutes, Block 4
10:40 – 10:50
Refresh & Recharge Break
10:50 – 11:50
B2B Meetings, Block 6, 4 x 15 minutes slots
11:50 – 12:00
Inspiration Minutes – Surprise Guest!
12:00 – 12:10
Refresh & Recharge Break
12:10 – 12:40
B2B Meetings, Block 7, 2 x 15 minutes slots
12:40 – 13:10
Free-float meetings (on spot arranged meetings)
13:10 – 13:20
MEETEX Group photo
13:20 – 13:30
MEETEX Wrap up and closure
13:30 – 14:30
Farewell Lunch
13:30 – 13:45
(Optional) Relax & Meditate Session (Room TBA)
15:00 – 16:30
(Optional) Hotels site inspection – prearrangement with hotels representatives is required
18:00 – 19:30
(Optional) Zagreb Walking City tour
19:30
Casual hanging out with those who stay the additional night
Permanent Coffee Point inside the main room open 08:30 -14:00, with fresh prepared coffee, tea, juices, Meetex water, cookies & bites

There is no charge as all costs are covered by the organizer .

  • Travel insurance
  • Personal transfers outside of the official schedule and show dates
  • All food and beverage expenses
  • Hotel and flight upgrades
  • Additional hotel nights and hotel extras (e.g. room service, mini bar)
  • Travel changes or additional costs incurred for travelling outside of scheduled rotation
  • Personal expenses
1. Submission of the form indicates applicant’s interest in attending the MEETEX 2020 as a Hosted Buyer. Application will be reviewed and applicants will be confirmed at the sole discretion of the organizers. To qualify for the hosted buyer programme meeting planners must be agency, association or corporate buyers who are responsible for planning, organizing, recommending or making financial decisions for events outside their home country.
2. Hosted Buyer participation at the MEETEX is inclusive of your personal diary of pre-scheduled appointments with Croatia’s key industry players, profile in the event directory, programme activities, complimentary 2 or 3 nights stay in 4/5* accommodation, airport and local transfers, meals and social activities according to programme.
MEETEX will cover for Hosted Buyer’s travelling expenses – including airline ticket of Buyer’s choice, taxi, train etc – up to the value of 300 EUR (all taxes including). Buyer’s itinerary must comply with MEETEX schedule in order to assure Buyer’s presence on all MEETEX social and official activities. When reserving and purchasing their tickets Buyers are kindly requested to use the third night (11/12th March) stay only if there is no suitable airline connection for their return trip on 11th of March, 2020 after the MEETEX official programme finishes. Travelling expenses will be reimbursed latest 7 days after MEETEX 2020 will be concluded, against Buyer’s personal or corporate invoice (with a copy of airline/taxi/train ticket attached) issued to MEETEX Technical Organizer.
3. Hosted buyers are required to attend a minimum of 15 pre-scheduled appointments as well as all networking events according to the programme. In case of failing to complete these terms, MEETEX reserves the right to decline the reimbursement of Buyer’s travelling expenses, and to charge the Buyer with a penalty fee of 500 EUR.
4. Hosted buyers are strongly recommended to obtain adequate travel and medical insurance coverage for their stay at their own expense as this is not covered by the organizers.
5. It is the Hosted buyer’s own responsibility to check visa and vaccination requirements and to organize these, where applicable, at their own expense.
6. MEETEX takes no responsibility for any Hosted buyer who may miss a flight, transfer or function related to MEETEX. This includes Hosted buyers missing flights due to visa complications, airline delays and cancellations. Any additional expense incurred is at the Hosted buyer’s own expense.
7. Cancellation of already confirmed Hosted Buyer must be received in writing and confirmed by the MEETEX. Cancellations received before February 1st, 2020 do not incur a fee, unless MEETEX had any direct financial costs related to Buyer’s travelling arrangements. In such case those costs would have to be reimbursed by Hosted Buyers. For late cancellations and no shows all expenses and fees incurred will be charged to the Hosted buyer, as well as the cancellation fee of 500 EUR.
8. In case of cancellation a suitable replacement Buyer from the same company may be proposed. MEETEX may choose to accept that replacement only after reviewing his/her fully completed application form. Any costs additional to the ones noted in article 2 of this Terms if related to Buyer’s replacement will not be reimbursed by MEETEX.
9. By accepting the Hosted Buyer status, all hosted buyers are consenting to their contact details being made available to all exhibitors as well as all official event partners and sponsors, what may include the presentation of Buyer’s details in MEETEX online meeting scheduling platform, MEETEX event app and MEETEX brochure.
10. All matters and questions not covered by these Terms and Conditions are subject to the decision of the MEETEX. Foregoing Terms and Conditions may be amended or added by the MEETEX at their discretion. The Hosted buyer agrees to abide by any and all amendments and changes by the MEETEX as well as rules and regulations set out in the present Hosted buyers Terms and Conditions.

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